Virtual Offices are making it easier for entrepreneurs by allowing them an alternative solution for professional services without having them to rent a physical office space. With virtual offices, businesses are able to access all the virtual amenities that come with it without being tethered to a physical space, not to mention at a reduced price.
Work from home employees can especially take advantage of the virtual office. Moreover, with the greatest number of people working from home than at any point in history, the opportunity to capitalize on remote workers is rising.
Let’s first understand what a virtual office is. A virtual office is basically an online office that operates as one unit and has a physical mailing address but is not existent in one specific location. The first-ever virtual office was found in 1994 and are particularly catered towards startups to help them save maintenance and upkeep cost.
Usually, virtual offices provide a physical mailing address, a phone system, receptionist support, and meeting rooms. Moreover, many virtual offices also offer add-on services such as product shipping, document shredding, training rooms, and online networking. Business owners can choose either the services offered by the virtual office or select the plans that align best with their needs.
How can virtual offices help coworking operators?
Coworking operators can make use of virtual offices to attract new members as well as to make the most of the professional services that the space already offers.
Providing virtual office services allows coworking spaces(coworking space in delhi) to not only let the daily members utilize their amenities but also a wide range of business professionals who could create new opportunities for the coworking space.
Moreover, it is also an opportunity for coworking spaces to multiply their revenue without filling in the space.
What one needs to get started
If you have an up and running coworking space, you are already halfway there to establishing a virtual office service. The first and foremost need in establishing a virtual office is a brick-and-mortar base.
When you have a physical space with a mailing address, members will be drawn to you for virtual office because of the sense of trust. Even if they never visit the physical office, they take solace in knowing that there is a physical space with a team of people who ensure that the virtual office service is running smoothly.
When you are looking to establish virtual office space, you will need to focus on technology. Since most of the service is dependent on the internet, you must make sure you have a fast enough connection. Moreover, while providing VO service, you need to take care of the other member’s needs as well. You will need to make sure the new VO service doesn’t impact the internet speed so your clients, both in-house and remote, are satisfied.
For a virtual office service, you will need the following technologies:
VoIP (Voice of Internet Protocol) System
Unified Messaging System
Cloud Computing With these technologies, you will not only be able to stay connected with your members but also be able to deliver specific services such as mail forwarding, receptionist assistance, and meeting scheduling.